The SEO Writing Assistant (SWA) gives any writer the ability to check the SEO potential and originality of a piece of content in real-time. Not only that, but you can also determine how easy to read that piece of text is to users.
- Connect an SEO Content Template to your Google document, MS Word or WordPress draft, and SWA will analyze how well the text complies with our SEO recommendations based on the top 10 ranking pages for your given keywords in a given location.
- Check the originality of a piece of text with the plagiarism checker feature.
Using SEO Writing Assistant, you can:
- Maintain your brand's tone of voice in each content piece you publish
- Make sure your copy is optimized
- Improve your article before publication
- Make your article easy to read
- Quickly assess your article's SEO quality
Google Docs Add-On
Find SEO Writing Assistant in the Google Workspace Marketplace and click on the ‘Install’ button. You can locate this add-on under the ‘Extensions’ tab of a Google document. When you select ‘Show’ the SWA will pop up as a sidebar to the right of your document.
Log in to your WordPress admin account and search for Semrush SEO Writing Assistant in the Plugins section, or follow this link. Once you find it, click on ‘Install now’. Next, go to your ‘Installed plugins’ and activate SEO Writing Assistant. Go to the Page or Post you want to optimize and click on ‘Connect SEO Content Template’ by logging in to your Semrush account. You can drag your SWA panel to the right-hand side if you wish.
To start analyzing your content with SWA you’ll have two options:
- Using an existing SEO Content Template (this will be the SEO Content Template you most recently created in your account)
- Creating a new recommended set directly from the Add-on/Plugin.
MS Word Add-On
Create a new Word doc, head to ‘Insert,’ hit ‘My Add-ins,’ find the Semrush SEO Writing Assistant on the list of apps, and click ‘Add.’ After installing it, you’ll be able to access the tool using the “Show SWA” icon in your ‘Home’ views. You can also start by going to Microsoft AppSource and clicking on the ‘Get it now’ button.
Creating New Recommendations
To create a new template, all you have to do is enter your target keywords, location, and device (desktop or mobile). When you’re finished, hit the ‘‘Get recommendations’ button.
Once you get your recommendations, the first thing you may notice is the score graph at the top. This graph is an excellent place for you to identify the weak points of your article. The overview score is broken down into 4 different scales: Readability, SEO, Originality, and Tone of Voice.
If you want to adjust your recommendations you can change your target keywords, location or device, click on the pencil icon next to your keywords.
Next, type in new keywords and change your location up to city level, device or language. And don’t forget to click on the ‘Change keywords’ button on the bottom when you’ve made changes.
Note that changing target keywords will create a new SEO сontent template and your current recommendations will be lost. A new template will take new keywords from your SEO Ideas limits. If you want to know how many SEO Ideas units you have in your account, you can review your limits from your Subscription Info page.
Using the Rephraser feature
To save time on rewriting small parts of your copy, use the Rephraser feature. Click on the “Rephraser” icon and type your text in the window box on the left side. You can either rephrase, simplify or expand parts of your content. The AI algorithm will generate a paraphrased/simplified/extended piece of text, which you can then use in your articles or on other channels.
The limits for this feature are dependent on the subscription level and can be found here. Note that this tool works best with shorter bits of text (20-130 characters) and should not be used without human supervision. So, make sure you double-check the rewritten copy before publishing it.
As mentioned above, the overall score will be provided directly above the interactive chart at the top of your metrics. The overall score is a real-time metric which grades the quality of your content by taking into account all of the elements below.
The closer the number is to 10, the more optimized your text is. You are able to see the specific metrics that are affecting your score by clicking on any of the four different scales.
Once you click on the readability scale on the graph, SWA will expand to show you all of the different metrics that affect your readability score. These include readability score, word count, title issues and content issues.
Readability is the ease with which a reader can understand written text according to the Flesch reading ease score formula. Try to match the target number, which is an average for your top 10 competitors on Google.
Using the readability score will help you create a text that is user-friendly. Naturally the more readable a piece of content is, the more likely a user is to read through the entire thing.
This feature is available for English, German, French, Spanish, Italian and Dutch. You can set your own target readability manually by clicking on the pencil’s icon.
Words will calculate the number of words in your text and will set a goal according to the average word count of your rivals’ content.
You can manually edit your target readability score and target word count by clicking on the pencil icon new to readability. Keep in mind that whenever you manually edit these targets your overall score will update accordingly.
Title Issues will provide you feedback on the title of your article. It can let you know if your title is over the Google character limits, as well as if you should add more words to attract more users.
Content Issues lets you see any issues with the actual content of your article. This includes long paragraphs, hard to read sentences and complex words. If you have these issues on your content SWA will show you exactly what sentences or words could be rewritten or replaced in order to help your score.
The Simplify button opens the Rephraser window:
Just like with readability, clicking on SEO will expand to show you the different metrics that make up the SEO scale.
Target keywords are the core on which all the recommendations are based. You can change them at any time to change the topic or get more precise tips for your content. To change them, click on the pencil icon directly to the right of the target keyword widget.
Recommended keywords are words that are semantically related to your seed keywords. Once you use them in your content, they will be highlighted with green in the doc. Hover over any of them to see each keyword’s monthly search volume and keyword difficulty score.
This makes it easy to gauge which keywords would be most beneficial to target due to their low difficulty (low competition). If you see (n/a) next to your recommended keyword’s volume or difficulty, it means we don’t have this data in the database.
You can also download some extra recommendations from SEO Content Template in a Word doc format if you click on the link at the bottom of the tool.
SEO Writing Assistant also checks your text for keyword stuffing. If any keyword you target is used too frequently in your text, you will see a warning. This keyword will be highlighted with orange in the ‘Recommended keywords’ and ‘Target keywords’ section. Hover over it to see the details.
Try to avoid using a keyword more than 3% of the whole text, as keyword stuffing can result in punishment from Google.
Link Issues will let you know if you have any broken links in your content. SWA will point on this link so you know exactly what you need to fix.
Alt attribute issues will remind you to add alt attributes to your images if you haven’t done so. Don’t ignore this check, as alt text is still an essential element for an effective online presence. The SWA will highlight the pictures into which you need to add alt attributes and show the tips on implementation.
Tone of Voice
Another feature of the SWA is the ability to gauge a document’s tone of voice. The tone of voice depends on the words you’re choosing to use, the rhythm, the word order, and pace.
Your tone can be considered very casual, somewhat casual, neutral, somewhat formal and very formal. Not only can you see where your text lies on this scale, but you can also see your document’s most casual and most formal sentences.
You can set or change your target tone of voice by clicking the pencil icon in the top right corner.
The target tone you ultimately choose will depend on the type of content you are writing. If you are writing an academic piece you are probably going to want it to be more formal than a blog post. If some of your sentences are differing from your overall tone of voice, SEO Writing Assistant will point those sentences out for you so you can change them if you see fit.
The Originality metrics look for signs of plagiarism in the text. It can determine the total percentage and number of copied words for an article based on other content found on the web.
Head to the ‘Originality’ section in the tool to see the originality percentage for your copy, along with all text fragments that appear to be unoriginal. The tool even goes as far as to identify the original sources of content from across the internet so you can verify any plagiarized text.
Rewriting your unoriginal text
Having a high percentage of copied words can lead to multiple risks. Click ‘Rewrite’ to use the Rephraser feature and modify your copy, ensuring there’s no plagiarism in your article. Once updated, you can recheck your originality to see where you stand.
Note that the Rephraser serves best for occasional paraphrasing of small bits of text and should not be used for rewriting entire articles. Make sure to always review the paraphrased content before publishing it.
You can also exclude a particular domain to prevent it from popping up in the originality checker. All you need to do is click on the eye icon directly to the right of the text source.
This could be useful if you are updating a piece of content on your own website or blog. Because this content already exists on your site while you are updating it, it will be marked as plagiarized. Just click to exclude the domain and solve this problem.
With the SEO Writing Assistant constantly working to improve on its features and services, it also lets users change its design. By default, your design will include the overall score graph at the top. However, if you just want a simple view of the metrics and recommendations, you are able to change its design.
To do this, navigate to the right of your email address and click on the menu. From here simply click on Switch layout. Once this is done you will see the layout change so that it is showing you all the recommendations at once.
Manage your documents
The SEO Writing Assistant allows you to navigate the list of documents by searching for a title or a target keyword. However, if your list of files is too long, you can shorten it by archiving all documents you don’t need right now:
Instead of being deleted, archived files are moved to a separate list, where you can check them and move back to the main list by unarchiving.
The tool also saves unfinished articles in a browser, so you will not lose your work in progress after turning off your device or losing access to the Internet. If there are several saved versions, you can switch between them to decide which one to continue working on:
Collaborate and distribute workload between different team members with the document-sharing feature. Find more information about this here.
The keywords you use to generate your content templates will be taken from your SEO Ideas units and depend on your monthly subscription. Free users and users with a Pro subscription can generate a template only once.
- Guru users have 800 SEO Ideas units in a month
- Business users have 2,000 SEO Ideas units in a month
SEO Ideas units are shared between three tools:
- SEO Content Template (check how the limits for this tool work)
- SEO Writing Assistant
- On Page SEO Checker (check how the limits for this tool work)
Every time you generate a template for one keyword — whether in SEO Content Template or directly in SEO Writing Assistant — one SEO Ideas unit is charged.
If you generate a template for two keywords simultaneously, two SEO Ideas units are charged respectively, and so on.
If you enter the same keyword several times, one SEO Ideas unit is charged every time you do this, as the new template will be generated based on the current SERP.
When you send your template from SEO Content Template to SEO Writing Assistant and open it in Google doc, no extra units are charged apart from those you’ve used in SEO Content Template, unless you edit your target keywords.
If you edit your target keywords right in the SEO Writing Assistant, the new template is generated and you are charged with the respective number of SEO Ideas units — the target keyword amount equals the SEO Ideas unit amount charged.
The limits for the Plagiarism checker feature are separate from your SEO Ideas units. The limits for this feature are as follows:
- 5 checks are available per month for a Guru subscription
- 10 checks are available per month for a Business subscription
If you would like to purchase additional Plagiarism limits, you can do so from your Subscription Info page. 10 additional Plagiarism checks can be purchased for $5.
The limits for the Rephraser feature follow the same concept. The limits for this feature are as follows:
- Pro - 100 words per month
- Guru - 1000 words per month
- Business - 2000 words per month
Please note: to Rephrase or Simplify the tool uses 1 Smart Writer Words limit for 1 word. The Expand feature spends 2 Smart Writer Words limits for 1 word.
You may purchase additional Smart Writer Words limits from the Subscription Info page. Guru and Business users can additionally purchase 10000 Smart Writer Words for $20/month.