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Office Manager | SEMrush

Office Manager

Boston, United States

WHO WE ARE

SEMrush is an all-in-one digital marketing software suite designed and united by one mission — to make online competition fair and transparent, with equal opportunities for everyone. Going on our 10th year of trailblazing experiments and constant progress, we've grown into the world's leading competitive research service for online marketing.

The Office Manager will be responsible for the smooth operation of our office and for managing the workplace needs, of our various teams. This role calls for a combination of strategic and functional responsibilities. The Office Coordinator should be comfortable in a “self-directed” environment and is able to thrive in a collaborative culture.

Key responsibilities

  • Ability to work independently and become a self-problem solver;
  • Work with other department heads to evaluate and organize company events on a monthly basis;
  • Welcome clients and visitors to the office and assist them as needed;
  • General office management; maintaining general office tidiness, calendar management, receiving deliveries, front door attendance, etc.;
  • Maintain the attitude that nothing is outside my job description;
  • Coordinating incoming and outgoing mail, packages, and deliveries;
  • Manage the office cleanliness and kitchen area maintenance on a daily basis;
  • COMMUNICATION: Coordinating with the purchase and maintenance of office equipment, the building maintenance staff, and service vendors;
  • Collaborate with Human Resources, IT, and other departments in support of new hire; key fobs, gift bag, seating, etc.;
  • Replenish and maintain a stocked office/kitchen; grocery and supply ordering;
  • Office Paperwork; credit card receipts, office budget tracking;
  • Understanding of basic IT practices for seamless office productivity;
  • Running errands and performing miscellaneous job-related duties as assigned;
  • Plan ahead for office events, office travels, and execution of proper office procedures to ensure the overall employee and guests to the office satisfaction is met.

Job requirements

  • High school diploma or GED equivalent required
  • Previous experience in an administrative/support role
  • Computer literate and proficient using Microsoft Suite
  • Experience using office machinery (fax, printer, copier, phone systems etc.)
  • Proven record of going the extra mile, over achievement
  • Meticulously organized, detail-oriented and proactive
  • Heavy lifting can sometimes be expected; the occasional exertion of 10+ lbs. of force (e.g., carrying/moving boxes, moving conference equipment, packing items) may be required

QUALITIES WE SEEK

  • Keeping a growth mindset in understanding the possibilities of development within oneself
  • Ability to give and accept positive productive feedback while demonstrating the capability of direct and honest feedback when needed
  • Developing quality work and seeking improvement in all areas of work and skills

Benefits

  • Medical, Dental and Vision Care

  • 401(k) plan with company matching 50% of employee’s contributions for the first 6% of salary (available after the first 90 days of employment)

  • Short Term & Long Term Disability

  • Life Insurance

  • Pet Insurance (Voluntary)

Some additional perks that SEMrush has to offer:

  • Flexible work hours

  • FREE snacks and drinks

  • Monthly onsite and offsite corporate event

    It is the policy of SEMrush to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, age, ancestry, physical or mental disability, or medical condition including medical characteristics, genetic identity, marital status, military service, or any other classification protected by applicable local, state or federal laws.

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